AI Automation Pioneers

The Hidden Costs of Manual Events Management

Manual Routing Chaos

Most small to mid sized municipalities lack dedicated special events coordinators, leaving directors to decipher which departments need to review farmers markets versus parades versus festivals.

This creates an impossible time drain because leaders who are already managing budgets and operations spend hours researching requirements and tracking approvals across departments for single applications.

Paper Trail Nightmares

Most small municipalities manage special event applications through email forwards and shared folders, leaving teams with no central tracking system to monitor which departments have reviewed applications or what the current status might be.

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This creates constant interruptions while municipal leaders field daily calls from event organizers asking for a status update while staff scramble through email chains and file folders to piece together status. ​

Unnecessary Delays

The maze of individual department emails and manual handoffs creates inevitable bottlenecks where applications sit unnoticed in inboxes or get routed to the wrong department entirely.

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This creates cascading delays: what should be straightforward approvals stretch into weeks as teams chase down missing reviews, re-route misplaced applications, and coordinate between departments that aren't communicating with each other.​​